The protection of your personal data is very important to us. We treat this topic with a great deal of care and therefore inform you in the following about the handling of your personal data when visiting our website.
Personal data means any information relating to an identified or identifiable natural person, such as name, address and email address.
1. Controller and data protection officer
The responsible controller according to Art. 4 para. 7 of the General Data Protection Regulation (GDPR) is D4L data4life Asia Limited, 68 Circular Road #02-01 Singapore 049422, firstname.lastname@example.org.
You can contact our data protection officer by email (email@example.com) or by sending a letter to our postal address (to the attention of "the data protection officer").
2. Purpose and legal basis for the processing of personal data
a. When visiting our website
While visiting our website and if you do not register for our newsletter or contact us via our contact form, we only collect the data that your browser transmits to our server.
This is the following information required to display our website to you and to ensure stability and security: IP address, date and time of the request, content of the request (specific page), access status/HTTP status code, amount of data transferred in each case, website from which the request comes, browser, operating system and its interface, language and version of the browser software. Please note that we cannot draw any conclusions about individual persons on the basis of this data.
The data is stored by us for technical security reasons, e.g. to prevent attacks on our web server; however, the data is anonymized after seven days at the latest by shortening the IP address at domain level, so that it is no longer possible to establish any reference to the individual website user. The legal basis for the processing described above is Art. 6 para. 1 sentence 1 lit. f GDPR (processing is necessary in relation with controller’s legitimate interests).
To safeguard your personal data, all electronic storage and transmission of personal data is secured with appropriate security technologies.
b. Registering for our Newsletter
With your consent, you can subscribe to our newsletter, in which we inform you – approximately once a month - about updates about Data4Life, in particular about the launch of the Data4Life platform and eventual possibilities of a beta test for users.
For the registration to our newsletter we have implemented the so-called double opt-in procedure. This means that after you registered for the newsletter, we will send you an email to the specified email address in which we ask you for your confirmation that you would like to receive the newsletter. If you do not confirm the registration within three days, your information will be blocked and automatically deleted after one month.
The only information required to register for our newsletter is your email address. After your confirmation we will save your email address for the purpose of sending you the newsletter. The legal basis for the processing described above for the purpose of sending the newsletter is Art. 6 para. 1 sentence 1 lit. a GDPR (processing on the basis of the data subject's consent).
In addition, we store your IP addresses, and the time of registration and confirmation till you revoke consent. The purpose of the aforementioned storage is to be able to prove your registration and, if necessary, to investigate a possible misuse of your personal data. The legal basis for this is Art. 6 para. 1 sentence 1 f GDPR (processing is necessary in relation with controller’s legitimate interests).
You can revoke your consent to receive the newsletter at any time and unsubscribe from the newsletter by clicking on the link provided in every newsletter, by email to firstname.lastname@example.org or e.g. by contacting us via the contact details given in our imprint.
To send our newsletter, we use the services of our ISO 27001 certified newsletter service provider Mailjet, Friedrichstraße 68, 10117 Berlin. The email addresses of the newsletter subscribers and the associated registration data required for logging / proof of registration are stored on Mailjet's servers exclusively in the European Union.
These data are used exclusively on our behalf on the basis of a data processing agreement between us and Mailjet for sending the newsletter and storing the registration data, not for other purposes and in particular not for Mailjet's own use of the data.
We store the data described above in connection with the subscription to our newsletter for as long as you are subscribed for the newsletter. We will delete the data (IP address and email) as soon as the storage is no longer necessary, e.g. after you have unsubscribed from the newsletter or revoked your consent.
c. Use of our contact form
When you contact us by email or via our contact form, the data you provide (e.g. your email address, your name as well as the content of your request) will be stored by us in order to process and answer your questions or your request.
We will delete the data after storage is no longer necessary (usually after your request has been completely dealt with) or we will limit processing if there are legal obligations to store the respective data.
d. Use of the job board
Our data protection regulations are in line with the PDPA 2012 and the EU GDPR.
If you apply for a vacant position or make an unsolicited application via the application system on our website, you voluntarily provide personal data and information (first name, last name, email address, telephone number, and any attachments such as your CV, cover letter, etc.).
This transmitted data is transmitted using TLS encryption and stored in a database, which is the responsibility of our company and operated by a third party called Personio GmbH (https://www.personio.de/). With Personio GmbH, which offers personnel management and applicant management software and only stores data on ISO-certified servers in Germany, we have concluded a corresponding data protection agreement within the meaning of the relevant laws mentioned above.
If you send a speculative application directly to email@example.com by email, the encryption depends on your email service provider.
Responsible employees of our company can access the named database in order to fill vacant positions with suitable candidates.
The personal data is generally stored exclusively for the purpose of filling the vacant position for which you have applied. In addition, we reserve the right to save your data for inclusion in our “Talent Pool” for 365 days after the application process has ended in order to identify any other interesting positions for you.
By submitting your application, you agree to the storage going beyond the legal requirements. You can revoke this consent at any time and object to the storage of your data (see also 7.).
You can contact us at any time via firstname.lastname@example.org to have your data deleted.
After 365 days, your data is automatically anonymised. The data is then only available to us as so-called metadata without direct personal reference for statistical evaluations (e.g. proportion of women or men in applications, number of applications per period, etc.).
3. Use of Matomo
On our website we use the web analysis tool Matomo in order to analyze the use of our website by website visitors and to optimize our website with the knowledge gained, to correct errors and to improve it regularly ("tracking"). We have a legitimate interest in this. The legal basis for the use of Matomo is Art. 6 Para. 1 Sentence 1 f GDPR.
Matomo uses so-called permanent cookies for this purpose. This helps us to understand whether various visits to our website have been made over a longer period of time by one or more visitors to our website in order to measure interest in our website. The permanent cookies we use have a lifetime of one year.
If your browser is sending the "Do Not Track" preference, our website will not create a user profile about the visitor's activities nor create cookies.
You can also change your settings at any time by clicking on the button below. In this case, a so-called preference cookie will be set.
cookies & tracking activated
cookies & tracking deactivated
We would like to point out that the cookies we use do not store any personal data and therefore do not allow any conclusions to be drawn about your person. These cookies also cannot read information off your hard disk.
4. Integration of YouTube videos
We have embedded YouTube videos on our website, which are stored on http://www.youtube.com and can be played directly on our website. These videos are integrated in an "extended data protection mode", i.e. no YouTube cookies are set if you do not play the videos. Only when you play the videos will the data specified in the following paragraph be transmitted. We include YouTube videos on our website in order to make the use of our website as user-friendly as possible by allowing you to view videos without leaving our website.
Even though the videos on our website have been embedded in an "extended data protection mode", please note that the visit of our website leads to a connection with YouTube and YouTube receives the information that the user has called up the corresponding subpage of our website. Please also note that when you play the video, YouTube stores your data as user profiles and uses them for purposes of advertising, market research and/or design of the YouTube website. You have the right to object to the creation of such user profiles, although you must contact YouTube in order to exercise this right.
5. Obligation to provide personal data
If you would like to subscribe to our newsletter or e.g. contact us via our contact form, you must provide the personal data required to send the newsletter or to process and respond to your inquiry. If you do not provide us with this information, it is not possible for us to send you the newsletter you have ordered or to process and respond to your inquiry.
6. Non-existence of automated individual decision making, including profiling
Please note that in the context of the use of our website and the use of our offers/services offered on our website (newsletter, contact form) you will not be subject to an individual decision based exclusively on automated processing - including profiling - which has a legal effect on you or significantly impairs you in a similar manner.
7. Your rights
You have all the rights accorded under the Personal Data Protection Act 2012. Additionally, if you visiting us from the EU, you have the following rights with regard to personal data related to you:
- Right of access (Art. 15 GDPR),
- Right to rectification (Art. 16 GDPR),
- Right to erasure (Art. 17 GDPR, “right to be forgotten”),
- Right to restriction of processing (Art. 18 GDPR),
- Right to object to processing (Art. 21 GDPR),
- Right to data portability (Art. 20 GDPR).
You also have the right to complain to a data protection supervisory authority, in particular in the Member State of your habitual residence, your place of work or the place of the alleged infringement if you consider that the processing of personal data related to you is unlawful.
For the assertion of your rights or if you have any other data protection concerns, you can contact us at any time via the contact details listed in section 1 above and/or in our imprint.
8. Additional information on your right of objection
Please note that if your personal data is processed on the basis of a legitimate interest pursuant to Art. 6 Par. 1 S. 1 lit. f GDPR and/or if your personal data is processed for the purposes of direct marketing, you have the right to object to the processing of your personal data at any time.
Last Updated on 12.01.2021